eHR2000 - MPF Adaptor

 

eHR2000 - MPF Adaptor is a flexible in system design and have two faces which is integrable with your existing Payroll System by file import and export or work as a standalone Payroll and MPF management system. It is suitable to all organizations with their own types of payroll items.

Functions

  • An Adaptor for existing system to manage payroll and MPF.It works with all existing HR and payroll system, no matter it is running in Mainframe; Mini-computer; MS Excel; Access; or even DOS, and make it compliant to the MPF Ordinance in the least effort and cost. The only requirement is, your exitsing can export payroll result or payroll item transactions in the format of MS Excel or ASCII Text.
  • It works as a flexible standalone Payroll & MPF system. The flexible design of eHR2000 MPF Adaptor enables it to work as a flexible standalone Payroll & MPF system. It calculates the most flexible pay rules in all organzation, and all payroll rules are users definable. Even each payroll item, such as Overtime, Meal allowance and the like can be defined as MPFable, TAXable or even CALCULable.
  • System Records Keeping Items. The system helps users to maintain necessary staff information, payroll information, MPF contribution information, taxation history for fulfilling the record keeping requirement of Government.
  • Employee Information and MPF Information. User can select to type in the employee basic information for MPF, autopay and taxation to the system or simply import from file which is in text or Excel format to the system. The system can even identify the new joint staff in the following import activities to reduce record duplication to the system. Setting of contribution options can then be set in the system to each individual staff.
  • MPF Requirement. Calculation of relevant payment is the requirement of the MPF Ordinance on the employer. The system enable the user to define each of their payroll items to be "MPFable" or "Non-MPFable" that the former item will be counted to the total sum of the relevant payment and the later one is not counted as. It provides a one-step payroll calculation and MPF contribution without work on calculation before contribution calculation. The definition shall be done before the import of payroll figures to the system.
  • Calculation of Relevant Payment and Contribution Amount (Mandatory and Voluntary Contribution). Then the System automatically calculates the relevant contribution based on the system setting. The calculation of the relevant payment and the MPF contributions in the system is in one payroll calculation step only and is in accordance with the MPF Ordinance and regulations. The result of payroll amount for autopay (save as electronic format) or cheque (print as hard copy) can be selected by users depending on the payroll practice of each individual organisation.
  • Autopay. This system can support the autopay programme of major banks in Hong Kong, such as HSBC, Hang Seng Bank, Standard Chartered Bank and Bank of China. If the user company select to have autopay after contribution calculation, it simply follow the steps described in the payroll procedure.
  • Comprehensive Reporting. More than 20 reports are available for the users. They include MPF remittance reports, detailed payroll reports, contribution summary (to trustee and employee respectively), employee pay slip, taxation reports etc..
  • Taxation. Users can select to have taxation reports and soft copy generation from the system or import the payroll result to their existing sytem and process the taxation in their existing system. All IRD forms for taxation (IR56B, E, F and G)are inclusive.
  • Send Payroll Slip by Email. By adopting this optional module, system administrator may directly send out payroll result such as pay slip to individual staff by email. It saves your time and money in printing and distributing hard copy pay slip. Easy to use and no extra software is required.

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Features

How It Works?

  • Step 1 - Import Staff Information:
    Export Staff Profile from your existing Human Resources System, such as HKID number, Staff Name, Join Date, Date of Birth, Bank Account Number, Autopay Indicator and etc in either MS Excel or ASCII Text format. The MPF Adaptor will check the staff profile and will only allow new staff to be imported.
    If you don't have a Human Resource System, you may input all these information directly from the eHR2000 MPF Adaptor. You only need to import the Staff Information once, unless you have new joined staff.
    All items imported into the MPF Adaptor are user-defined. You may define the fields (except key fields such as HKID number, Last Name, First Name and etc) in the MPF Adaptor by using its dynamic set-up menu, and also determine the column order for importing. If there is any mistake happened in the importing process, an error log file will be automatically generated with detail reason of importing failure, so that you can make correction on the data before it is imported to the adaptor.

    Download import error log file sample

  • Step 2 - Edit and Update:
    The InterChange MPF Adaptor not only functions as an adaptor to MPF and other functions but also works as an individual payroll system. The Adaptor stores all staff information which can be edited and updated by the users at any time to cope with the Payroll and MPF requirement. For example, if any employee whose relevant income may be below the MPF lower limit ($4000), you may edit on his/her staff information in the Adaptor according to his/her will of having employee MPF contribution or not.
  • Step 3 - Import Payroll Item Transactions:
    When the staff information had been imported and updated for MPF and payroll requirement, the next step is to import the payment items for processing. As step 1, the Adaptor can accept import file of Payroll Item Transaction with the said formats from your existing system. You may export the payroll result either as a lump sum or break down of payroll result into payroll item transactions such as Basic Salary, Overtime, Meal Allowance, P-fund Deduction, Leave Deduction and etc.
    Before you import the payroll transactions in breakdown format, you must create these payroll item transactions in the MPF Adaptor. In the Payroll Setup option of the MPF Adaptor, you may specify each Payroll Item is MPFable, TAXable or even CALCULable. According to the said setting, the system will calculate the Relevant Income, Taxable and Autopay amount automatically.
    Instead of importing a file from your existing system, if you do not have existing payroll system, you may treat the MPF Adaptor as a standalone Payroll and MPF Management System. You may input all these payroll transactions by using the input menu of the MPF Adaptor and calculate the payroll and MPF contribution.
    designed to interface with Payroll, this module enables the user to maintain multiple benefit plans
  • Step 4 - Outputs:
    1. Reports.
    All payroll results and MPF contribution reports can be printed through the MPF Adaptor.
    2. Autopay.
    You may also use the MPF Adaptor to create Autopay file for Hong Kong Bank, Hang Seng Bank, Standard Chartered Bank or Bank of China.
    3. Taxation.
    Taxation reports such as IR56B, IR56F, IR56E and IR56G can also be managed by the MPF Adaptor.
    4. Export Payroll Result for Your Existing System
    You may also export the Payroll Results by using the smart export fiunction of the MPF Adaptor, so that you existing system can intake the result to update the released payroll amount. Export payroll results can either in MS Excel or ASCII Text file format. Once again, you may select whatever you like and also column order you prfered. An optional module is available for sending the Payslip to employees by email. You can save your time in printing and distributing the payslip hard copies and it is truely paperless. The system handles MPF surcharges and will reflects in each staff payslip.
  • Step 5 - Year-end Process:
    Since the Adaptor stores the payroll records of each employee, it can also function the Taxation Management function. You can print IR56B forms as well as the floopy disk for IRD.

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Who need MPF Adaptor?

  • Case 1 :
    I am an employers who has existing payroll system but do not want to change to a new one for compliance of MPF requirement.

    Interchange with Existing System
    If your company has an existing HR and payroll system, you must be thinking of the possible methods to make it compliant to the MPF Ordinance in the least effort and cost. Many of them are running in Mainframe; Mini-computer; MS Excel; Access; or even DOS. You may consider to upgrade the system in order to cope with the MPF's requirements. IMA is glad to announce the establishment of InterChange MPF Adaptor for employers with this kind of system requirement. The only requirement is, your exitsing can export payroll result or payroll transactions in the format of MS Excel or ASCII Text.

  • Case 2:
     I am an employers who need only a flexible and user-friendly payroll system for MPF, Autopay and Taxation.

    It works as an standalone Payroll & MPF System
    eHR2000 is natively dynamic in both operation and system configuration. All import and export file formats can be user defined. The payroll calculation itself is also flexible enough to allow user to define each payroll transaction in terms of MPFable, TAXable, and Calculable.
     If you are employers who need only an independent, simply but dynamic payroll system for your payroll, MPF and Taxation needs, then you may need this adaptor as your payroll solution. It can even handle 8 types of payment calculation methods:

    1. Daily
    2. Weekly
    3. Every 10 days
    4. Bi-Weekly
    5. Monthly
    6. Bi-Monthly
    7. Quarterly
    8. Yearly

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System Requirements

  • Hardware:
    Pentium 200 Mhz or above, 32MB RAM or above, 50M free hard disk space, 640X480 screen resolution or higher.

  • Software
    Windows 95/98/Me, Windows NT or Windows 2000

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Downloads

 

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Standard Edition:
Functions

Features:
How it Works?
Who need MPF Adaptor?
System Requirement


Downloads

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